The Document Management Systems (DMS) development and in-house digital scanning and production systems, cater for large systems as well as single-user stand-alone DMS applications. The systems also create a shared information source where branch offices in other centers are linked by way of web-based software.

The solutions: Zytek's Scan/Retrieval System - 1-5 users Following local demand, Zytek developed a system that enables users to scan, index, view, fax, email and print electronic documents. INVU INVU provides fully scanable software for the electronic management and intelligent routing of all types of information and documents, such as forms, correspondence, literature, faxes, email, technical drawings, electronic files and web pages. INVU develops it's products according to ease of use, functionality and price performance. www.invu.net OmniDocs - for larger ERP systems OmniDocs, from Newgen, is a secure, multi-user document management and workflow system, allowing users to manage images as well as electronic documents in a single central repository. The in-built adaptive workflow allows users to route and track documents, messages and forms within the workgroup and helps to manage and track their work processes efficiently. This is a non-proprietary system that allows developers to build their own interfaces. www.newgensoft.com Customisation Zytek's Software Services caters for clients that require specialised customised DMS applications.

FAQ'S - Document Management Systems What is a digitised document and how does it differ from a paper version? A digitised document is one that has been converted into a digital format. Using the technology available, digital documents are stored easily, take up far less space and can be accessed quickly. Documents in my company are filed in folders in cabinets. How does this differ from that of a Document Management System? A document management system also uses a filing system but this is done digitally, thus allowing easy access and requiring very little storage space. In what formats will the documents be saved and can they be altered once they have been scanned? Although the format is dependant on the application, there are a variety of formats available (see below). It is important to note that each of these formats have their own unique set of advantages and limitations. ASCII Text JPG Images only Microsoft Office formats : MS Word, MS Excel Multi-Page TIFF Images only Depending on the initial requirements, documents can be saved and then altered or read only. How many documents can I save to CD? Approximately 15000 letter-sized black and white pages can be stored onto a single CD. Note that colour documents and pictures can also be scanned to CD but require more memory which means that less 'fit' onto the CD. If digitised documents are written to CD, how do I access them? Documents can be accessed using standard Windows tools. Can an existing Document Management System be expanded at any stage? Yes.

Clients The following is a list of some of our current clients Johnson and Johnson Dell Nampak South Bakkels Monsanto LHDA Expeditors DCMB top