How many documents can fit on one CD?
Approximately 15000 letter-sized black and white pages can be
stored onto a single CD. Note that colour documents and photos
can also be scanned to CD but require more memory which means
that less 'fit' onto the CD.
Can I add notes to scanned documents?
Not directly onto the CD as it is read-only medium. This feature
keeps others from deleting or changing your originals and is
usually required if the images are to be used for legal purposes.
You can annotate or otherwise edit the documents once you copy
them to your hard drive or other read/write media.
Do I need special training to use a document CD?
No special training to view or print the documents when using
intuitive software, such as "Imaging". Accessing documents can
be done through a standard PC using a CD Writer.
What if I want to add more documents to my Zytek CD?
If there is sufficient room, documents can be added.
What if I want another copy of my document CD later?
Multiple copies are possible as long as your Zytek CD is still
in readable condition.
What if I buy a new computer? Will it be able to read the
Zytek CD?
The CDs can be read by PCS and Mac equipped with a CD /Drives,
and most new systems have the drive included. Computer manufacturers
have made their CD Players compatible by having industry standards,
which were established by Sony and Phillips over 10 years ago.
Some older CD-R readers (more than 4 years old) may need firmware
updates to properly read the CD-R media.
What if I decide to use a DVD (digital versatile disk)
player instead of a CD player in my next computer - will I still
be able to use my Zytek CD?
Most DVD players on the market are designed to read all standard
CDs, including those produced by Zytek. Check manufacturers
specifications to see if the DVD drive will read the CD-Recordable
(CD-R).
What about new technology developed in the future? Will
I be able to use my Zytek CD?
If you keep your CD or DVD player - no problem. However Zytek
will keep up with any widely-used superior technology and will
offer conversion services if and when required for our customers.
The format on the CDs are generic enough that the electronic
industry will be able to convert or use them for the foreseeable
future. If and when the technology changes, you will have adequate
time to convert them.
How do I make my documents "scan ready"?
"Scan Ready" means all the staples and other paper fasteners
have been removed from the files and the pages are not excessively
wrinkled, torn or otherwise damaged. The pages are all orientated
the same way (i.e. all tops up) and facing the same way (if
single-sided). If the pages are of odd or mixed size, charges
may apply for extra processing. The files should also be separated
and labelled in a way that is logical and according to how you
would store and access them normally. If you wish, Zytek will
prepare your documents for scanning.
Is there a minimum that I need to send to you to have my
documents scanned?
There is no minimum number of pages.
Do you OCR documents as well?
Zytek does offer conversion of paper documents to editable file
formats, such as word processing files, commonly called OCR
or Optical Character Recognition. Accuracy is entirely dependant
on the quality of the original. A document produced by a laser
printer or printing press with standard fonts on white paper
is considered a high-quality original. For the purposes of OCR,
photocopies, low-resolution print-outs, documents with non-standard
fonts (such as script) and documents with poor contrast due
to similar colours of paper and ink) are all considered low
quality and will probably require extensive manual processing
to improve accuracy).
Do you offer a searchable database of my documents?
A searchable database can be supplied. The creation of a searchable
database of document content is also called 'indexing'. There
are many types, therefore costs and effectiveness vary greatly.
In most cases a company is best off getting the paper documents
scanned to CDS, then ordering conversion and integration services
specific to their workflow procedures and database software.
Do you return the original documents?
Yes - all transportation costs are paid for by the customer.
If you need to dispose of the originals, inquire about document
destruction with a Zytek representative.
Can you upload the image files to our server?
Yes, but the time to do so might not be as time or cost-effective
as sending a CD for on-site copying to the server by a technician
who knows your network system. The CD is also your backup copy
in case of hard drive failure or other disaster. Zytek also
offers private FTP downloads of your data. If you need special
handling of your image files, chat to your Zytek representative.
